Charter

NOTE: The CoE charter is currently under revision. Once complete, it will be posted on this page. The original charter is listed below for reference.
 

The Charter of the Council of Elrond was written by:

Charles Edward Bouldin, Hong Kong S.A.R., China
Nigel Buckle, England, United Kingdom
Anders Gabrielson, Gottaborg, Sweden
Joshua B. Grace, Minnesota, U.S.A.
Michael Hess, Indiana, U.S.A.
Jason Klank, South Carolina, U.S.A.
Martijn Steultjens, Utrecht, the Netherlands
Martin Toggweiler, California, U.S.A.
Brian Wong, British Columbia, Canada

We, the members of the Middle Earth Card Game Player community, establish by this charter the Council of Elrond, an organisation whose purpose is to facilitate organized play and to ameliorate the playing environment.
The composition, scope and powers of this Council are delineated in the following manner:

 

Composition
  • The council shall be comprised of nine voting members.
  • The number of seats up for election each election shall be eight.
  • The Chair is not up for election.*
  • Only natural persons shall be eligible for election; and the term of office shall be twelve months.
  • Elections shall be held on the anniversary of the ratification of this charter.

 

Method of election:

Each candidate must receive no less than one percent of the votes of the then current Membership of metw@silent-tower.org to be seated at the Council.

Ratification of this Charter shall become effective upon the affirmative vote of two thirds of the members of metw@silent-tower.org and such persons as shall communicate their vote by email to the Council Registrar or by web form on the egroups site by the date indicated by the Registrar of the Council.

Upon seating the newly elected Council, the first order of business of each session of the Council shall be the election of a Vice Chair from amongst their midst. The last order of business of a given session of the Council shall be the selection of next session’s Chair.

Each active council recognized by the Council of Elrond will appoint a non voting spokesperson who shall take part in Council debates.

The Council shall maintain a web site, including on such web site information on how to organize a council, how to gain recognition from this Council, a compendium of the rules, et cetera.

The Council shall from time to time as it sees fit compose rules of order and make modifications to the same.

 

Powers

The Council shall maintain at least one spokesperson during each session whose duties shall consist of announcing rules, modifications to rules, announcing the recognition of an active council, the announcing of councils who have lapsed into non active status, adjudicating rules disputes, clarifying game play questions posed to the Council, and maintaining the collected rulings file. The title of said office shall be NetRep.

The Council shall enact new rules of play, or modify existing rules of play, upon the assent to two thirds majority vote of a quorum. A quorum shall be deemed convened when no less than six out of nine council members vote within the announced time frame. Votes shall be cast either as YEA or as NAY, indicating respectively those in favour of the matter or those not in favour of the matter. Rules enacted or modified shall be ratified only by the affirmative vote of two thirds of the members of metw@silent-tower.org and such persons as shall communicate their vote by email to the Council Registrar or by web form on the egroups site. Ratified rules, be they enacted or modified, shall come into force 30 days following the last vote establishing ratification.

The Council may call, organize and sanction a world’s MECCG competition once per year.

Done in electronic Convention by the Unanimous Consent of the initial Elected Body of Delegates this first day of second month, in the year of Iluvatar, current Age, two thousand. In Witness whereof we have hereunto Subscribed our Names.

Charles Edward Bouldin, Hong Kong S.A.R., China
Nigel Buckle, England, United Kingdom
Anders Gabrielson, Gottaborg, Sweden
Joshua B. Grace, Minnesota, U.S.A.
Michael Hess, Indiana, U.S.A.
Jason Klank, South Carolina, U.S.A.
Martijn Steultjens, Utrecht, the Netherlands
Martin Toggweiler, California, U.S.A.
Brian Wong, British Columbia, Canada

* Amendment, passed 26 July 2005: If ten or more people run for election to the Council of Elrond, the size of the Council will remain nine. If nine or eight people run for election, the size of the Council will be decreased from nine members to seven members. If seven people or fewer run for election, the election will be postponed for two months. In that time the representatives of the active national councils and the members of the previous session will discuss how to continue (which might include modifying the constitution or even dissolving the Council of Elrond). For that matter each representative of the active national councils will receive one vote, as will each member of the previous session.

# Amendment, passed 21 September 2005: The second order of business for a newly elected council — after choosing a vice-chairman — will be to send queries to the heads of national councils asking whether they are ready to elect their prequalified player. If they are not ready, or they do not respond within two weeks, an email will be sent to them listing all players preregistered from their country; they are to choose from that list. If there are no such players, an email will be sent to the main list asking if anyone from that country is planning to attend, and directing them to email their council representative. If after 6 weeks still no one has been assigned the prequalified slot for a given country, that country’s representative may inform the Worlds organizer to use his or her discretion in awarding that country’s slot to an appropriate player if one does attend Worlds. The representative may also decline to give such permission.

@ Amendment, passed 6 May 2003: The Council of Elrond shall not award any World-Qualifying slots to any Council which discriminates against its player(s) for any reason other than the player(s) intentional efforts to disrupt the fair and pleasurable gaming experience or community (such as through deliberate and persistent cheating or violent or malicious outbursts, either verbal or physical).

The Council of Elrond shall consider the failure to stop discrimination rising from their members to be one and the same as discrimination from the council. Personal grudges and/or punishments will not be tolerated.

For these purposes, the Council of Elrond shall consider “discrimination” to consist of (but not be limited to) any type of: 1) ban (from events or locations), 2) increased entry fees, 3) decreased prize support, 4) conspicuous effort to make a player feel unwelcome, or 5) any change in Council policy specifically directed to one or limited individual(s). Et cetera.

Any Council found to discriminate against any of its players shall lose all World Qualifying slots until it remediates its actions, re-establishing a fair and tolerant environment.

In the unlikely event that a Council discriminates against its player(s), the Council of Elrond shall: 1) First notify the Council in question to inform them of possible consequences, giving them two weeks to either repair its policies or to present an opposing case, 2) Take one week to weigh the evidence for and against the Council’s actions and vote whether or not to withhold World Qualifying slots, 3) Notify the MECCG mailing list in the event of the withholding of any Qualifying slots.

Conversely, if a Council seeks to repair its policies after Qualifying slots have been withheld: 1) It must notify the Council of Elrond of the changes to its policies, 2) The Council of Elrond shall weigh any contrasting information, and 3) The Council of Elrond shall vote whether or not to give back the Council’s World Qualifying slots.