Hi all - In an effort to increase transparency about the COE's operations, we'll be posting minutes after our meetings with the full Council, as below. Please feel free to reach out to any Council members privately if you would like specific concerns/issues discussed either by a specific committee or the full Council. Thanks much!
_____________________________________________________________________________________
Council of Elrond Quarterly Meeting
2023Q1 Minutes
February 12, 2023
Present: Alvaro (Mordakai), Ethan (DamienX207), Felipe (fisilva1), Kodi (kodi), Manuel (Manuel), Marc (Sarma72), Marcos (Marcos), Nico (Vastor Peredhil), Tom (rezwits)
1. Welcome and introductions
Manuel elected as Chairperson. Ethan elected as Vice-chair/Secretary.
2. Review of agenda
3. Communication methods
Best methods for internal communication are discussed, including Whatsapp, Discord, forum, etc. We will have a quarterly Zoom meeting with the full council every 3 months minimum, but maybe more often as needed. Consensus is to make sure that we’re not neglecting to communicate with the community. The possibility is raised about making the Discord an official COE area with the same Code of Conduct as the forum; there are also some concerns about that, but will discuss more in committee.
TASK: Nicolai will follow up with thenamelessthing to set up a private section for COE communication on Discord.
TASK: Kodi will set up a private section for COE communication on forum.
TASK: Public Relations Committee to discuss pros/cons of having the Discord officially endorsed and co-moderated by COE.
4. Committee names, assignments, and scopes
TASK: All committees to meet for discussing issues and assigning tasks before next quarterly meeting with full Council.
a. Rules Oversight Committee
We need a comprehensive rules system, but we also need a strategy to get there.
Rules Oversight Members - Manuel, Kodi, Ethan, Marcos
b. Game Promoting & Public Relations Committee
There is a proposal to split this committee in half: one committee to moderate and bring together disparate online communities, and then a separate community for “playing”, organizing tournaments, helping teach and make videos, Worlds, etc. These committee(s) can also tap into community members to help organize tournaments, make videos, etc.
Public Relations Members – Nico, Tom, Felipe, Marc
Organized Play & Game Promotion Members (official name TBD) – Alvaro, Marcos, Marc
c. Web-Based Initiatives Committee
Discussion of pros/cons of current play options. Kodi has been working on a new play platform, which he demos. There is some question as to whether this committee is necessary, but we’ll try it and see if we want to dissolve.
Web-Based Initiatives Members – Kodi, Ethan, Tom
TASK: Kodi will work on transferring website to a single e-mail and host.
d. Dream Cards Committee
Nico gives update on new set (going to print!) and general background on Dream Cards development process. He is happy for anyone to help!
Dream Cards Members – Nico
e. Administrative Committee
Manuel explains purpose of new committee to oversee operations of the Council itself.
Administrative Members – Ethan, Alvaro, Felipe
5. Newsletter – Discussion of practicality of having a newsletter, though perhaps more for the purposes of internal COE updates. There are some concerns that a purely internal newsletter may be too much work, but we will discuss more in committee.
TASK: Administrative Committee will look into best methods for tracking tasks and updates amongst the COE.
6. Master Database – Idea raised that we should have a single card database for all platforms and websites to pull from.
TASK: Rules Oversight Committee will work on single database of remastered card text.
7. Evaluation of Meeting
8. Adjourn
Council of Elrond Quarterly Meeting 2023Q1 Minutes
-
TomBombadil
- Posts: 45
- Joined: Mon Mar 26, 2018 10:51 pm
Great idea, looking forward to future updates!